Complete Procedure for Quotation Process

Part-1

To,

1.      M/S Refill Tech & Printers

(Address)

2.     M/S Micron Printer Links

(Address)

3.     M/S Refill Point

(Address)

Subject:         QUOTATION

You are requested to submit quotations for provision of Fax Machine (2^nd One) make of Cannon within 4 days duly enveloped through post office please.

                                                                                                         Officer Stamp

Part-2 to Open Quotations After Receiving 

OFFICE ORDER

A committee comprising of the following officers/officials is hereby constituted to open the sealed quotations on dated 25/04/2017 as invited vide this office Memo No.  XXXX dated 00/00/0000 called for purchase of 2^nd one Fax Machine for (office name)

1.      (Name of Head of Office)                                                                       (Convener)

(Name of Office)

2.      Mr. A                                                                                                        (Member)

(Designation and Name of Office)

2.      Mr. B                                                                                                        (Member)

(Designation and Name of Office)

                                                                         

                                                                                                          Stamp of Officer

CC To:

1.      Mr. A with designation and name of office

2.       Mr. B with designation and name of office                                                                                

Part-3 

Part-4

          Designation of Qualified Authority

Office Address

Subject:         SANCTION FOR PURCHASE OF 2^ND ONE FAX MACHINE FROM LOCAL MARKET

                                Comparative statement along with quotations called for purchase of 2^nd one Fax Machine from local market for the use of Divisional Office is being sent to your good office for sanction please.

DA/ As above

                                                                                                       Stamp of Officer

Part-5

  M/S Refill Point

  Address of Business

Subject: SUPPLY OF 2^ND ONE FAX MACHINE

Reference:   Your Quotation on dated 25/04/2015

                    Your quotation dated 25/04/2015 has been approved and passed by the competent Authority. Please arrange to supply following 2^nd One Fax Machine immediately up to 02/05/2015.

                                                                                                         Stamp of Officer

CC To:

1.       Higher Office

Sample for Off Day Wages Office Order

OFFICE ORDER

                   The below noted officials are hereby ordered to perform their duties shift wise as Telephone Attendant in Divisional Office during the Month 04/2017 on every Saturday and Sunday (weekly holidays) in respect of (office name) Telephone No. 0xxx-xxxxxx

Sr.#	Staff	Name of Official	Time	Mobile No.
01	Duty Staff	Asif Naveed LDC	06:00AM to 02:00PM
02		Nasir Ali LDC	02:00PM to 10:00PM
03		Ali Haider UDC	10:00PM to 06:00AM

               

                                                                                                                       

                                                                                                         Officer Stamp

CC To:

1.       Accounts Officer (Office name)

2.       Officials Concerned

Sample of Maternity Charges Claim Letter

INCHARGE MEDICAL OFFICER

(Department Name)

SUBJECT:     MATERNITY CHARGES CLAIM IN RESPECT OF THE OFFICIAL MR. Ali Shahzad LDC UNDER (Office Name

                   Enclosed please find herewith the maternity charges claim in respect of the official Mr. Ali Shahzad LDC under (Office Name) for further necessary process please.

                   DA/ Complete Case

                         

                                                                       

                                                                                                          Officer Stamp

CC to:

1.       (Higher Office for information please.

Sample of Retirement Office Orders

OFFICE ORDER

Mr. Mohabbat Ali ALM S/O Shahamand working under (Office Name) is hereby retired from service w.e.f. 30/06/2017 on Superannuation on completion of 60 years age.

                   Sanction is hereby accorded for the grant of 365 days Encashment Pay

 w.e.f. 01/07/2016 to 30/06/2017 under Rules 12-A of Irrigation employee leave rules 1982.

                   The official shall stand retired from service w.e.f 30/06/2017 (A.N).

                                                                           

                                                                                  Office Stamp

CC To:

A. Relevant office

B. Relevant lower office

C. Official Concerned

Sample of Office Order for Contract to Permanent Job

OFFICE ORDER

                       

                        In pursuance of Deputy Director HR (name of office) Officer Order No. 20850/HR-II dated 13/03/2017 Mr. Muhammad Arif S/O Muhammad Ramzan (designation)  brought on regular cadre from daily wages is further posted in (name of office) for drawl of his pay and allowances. However he will remain attached with (name of office) for duty purpose as mentioned aforesaid office order. His date of arrival in this office is 16/03/2017 F.N.

        Stamp of Officer

CC To:

1.       Relevant Office

2.      Relevant Office

3.      Official Concerned